Using the Online Service and Managing your Risk
The following notes act as a guide on how to:
- Gain access to the Portal (website).
- Move around the site quickly and effectively.
- Contact our experts via the on line Ask the Expert service.
- How to use the document manager to create your company risk management portfolio.
- Complete the Self-Assessment Questionnaire
1. To gain access to the Portal
On the Home Page, click on the members 'Login' button.
You then need to input your username and password (sent by separate email).
(Once logged in you will be able to edit your password from the 'Edit Account' option on the main navigation bar)
If you are a returning member and have forgotten your password click the “Forgotten your password?” link to be sent a reminder.
2. Moving around the Portal
This Portal has been designed to be as user-friendly as possible but we are always open to further suggestions.
As you enter the Portal for the first time you have a number of options on how you access information.
Click on any of the navigation buttons to access information on a particular topic.
Alternatively, you can access specific information via a number of routes:
- Search box - the search boxes allow you to type in a key word, e.g. 'pay'. All the pages linked to this word will then be displayed
- You can choose a Section or Topic
- Consult the A to Z lists under a specific Section , which lists all of the content in alphabetical order
- By selecting “Business Specific”, these areas offer guidance on specific industries/topics and address issues, not just generic rules.
3. Contact our Ask the Expert service
Our "Ask the Expert" feature provides you with direct 'online' access to one of our dedicated Risk Management Consultants. They will be happy to provide guidance on any risk management related concern or issue that you have, and will guarantee to do so within 24 hours.
You will be notified by email that the Expert's response is ready and safely stored on the site in your own personal area, that only you can access. Here you will be able to see not only the response to your latest ATE but the full details of the last 10 you submitted.
All you need to do is log in to the site and click on the relevant ATE area where the response will be waiting for you (either button will take you to the right place).
4. The Document Manager
Each Sections Download Area provides you with all the key documentation, forms and guidance, which you can view, print out or use as templates to adapt to your organisation's requirements. We also have a section of requested popular HSE documents that provide additional support to our users. Recently we have added a foreign language area.
Document Management System
Here you can back up and store all your health and safety documentation. Simply download a blank version of the selected file to your hard drive by clicking “Download Blank Version”; then edit, save, and upload your edited version onto the Portal by selecting “Upload Document” and following the instructions. (Be sure to give the uploaded document a Title)
Using this service will enable you to provide documented evidence of compliance and create an online health and safety file. Should you have any difficulty at all, you can contact us through the Ask the Expert service.
5. Self-Assessment Questionnaire
Ideally if this is your first visit you should begin by auditing your current Risk Management procedures. This will allow you to 'benchmark' your current compliance level. Begin with the Self-Assessments and follow the simple instructions (this is your legally required overall risk assessment of your workplace, and will help you to understand what problems you have and how to remedy them).
Follow the questionnaire, step by step, answering all the questions. You may pause and save at any point. However, we do recommend you take time out to complete the assessment in one go. It is very likely you will be pleasantly surprised at how much you already have in place.
Once you have completed all the questions, you will be able to print an action plan in the form of a 'To Do list' of all the things you need to do to improve workplace safety and achieve compliance with the law. The 'To Do list' will also guide you and point to areas within the Portal to achieve, on occasion, an immediate remedy.
Other Site Services
Health and Safety Section
To keep up with legislation and set up a health and safety system that protects you and your company, you should introduce a management system that can reduce the risk of accidents, litigation and downtime.
We continually refer to Health & Safety "being a journey not a destination", this area provides the procedures to help maintain and improve the health, safety and welfare of your workplace.
Along with the features already mentioned above (Ask the Expert service, Download Area, Document Management System) in this Sector you will also find the following:
The aim of this section is to provide you with a one-stop health and safety reference area, with linked downloadable documentation.
This section aims to:
- Provide you with a health and safety reference system.
- Help you to produce a coherent record-keeping method.
- Provide a quick and effective means of demonstrating compliance to any enforcement officers.
Complying with Health & Safety Law in all its guises is not an option, but a demand of law. Ignorance in a court of law is not a defence.
Business Specific Areas
If you operate within a specific risk industry, we have grouped information, guidance and direction by sector in order to help you. It is designed to address those areas where specific regulations have been put in place governing the particular risks the industry may encounter. Here, issues are addressed, not just the Rules.
Business Continuity Section
Business Continuity Planning encompasses the management processes that identify potential threats that will impact on your business' ability to provide your customers with its products or services and the actions needed to ensure the immediate future following any major disruption.
Business Continuity can often be taken for granted. Invariably, business managers believe that they have everything covered because, to date, nothing has gone seriously wrong. Most likely nothing will. But, what if there was a fire, not necessarily a big one, just sufficient to stop your business for a few of days? Would you manage? Would you survive? What if construction work in your area cut through your telecommunication cables, how would you operate until lines were repaired? Do you have back-up contact systems, alternate contact records that are not ‘trapped’ inside your PC? A mobile phone pre-loaded with all your important contacts?
Here you can assess your emergency procedures and using the download documents, create an important and integral plan to keep your business running under difficult circumstances.
Regular use of our Risk Management service should enable you to effectively manage your risks and enjoy a safer and more productive working environment. It will provide you with documentary evidence of your journey to compliance for any insurance or inspection requirements.
Good Health and Safety is good business!